Legal
Privacy policy.
Effective [DATE]. This policy explains what 80 Scale Prospect collects from families, why, and who it goes to. Recruiting requires sharing an athlete’s information with college programs, so the section on that is the one worth reading closely.
1. Who we are
80 Scale Prospect is operated by [LEGAL ENTITY NAME], [ENTITY TYPE, e.g. a Virginia limited liability company], located at [BUSINESS ADDRESS]. In this policy, “we,” “us” and “80 Scale” mean that entity. Questions go to [PRIVACY EMAIL].
2. Information we collect
Information you give us. When you submit a player evaluation or enroll, we collect the player’s name, graduation year, high school, primary position, travel organization, GPA and recruiting status, along with the parent or guardian’s name, email address and phone number, plus anything else you write in the form.
Information created during the program. Once enrolled, we generate and store performance metrics (exit velocity, bat speed, throwing velocity, pop time, run times and similar measurements), video of the athlete hitting, fielding and testing, development notes, academic planning information, and records of our communications with you and with college coaches.
Information collected automatically. Our host records standard server logs, including IP address, browser type and pages visited. If we add analytics, we will identify the provider here before doing so.
Payment information. We do not collect or store card or bank numbers. Payments are processed by [PAYMENT PROCESSOR], which handles that data under its own privacy policy.
3. How we use it
We use this information to evaluate whether an athlete is a fit for the program, deliver the services you enrolled in, build and maintain the athlete’s recruiting profile and video, promote the athlete to college programs, communicate with you about progress, process payment, and meet our legal and accounting obligations.
4. Athletes under 18
Nearly every athlete we work with is a minor, so this section governs.
- A parent or legal guardian must submit the evaluation form and enroll the athlete. We do not knowingly accept enrollment directly from a minor.
- We do not knowingly collect information from anyone under 13. If we learn we have, we delete it.
- We do not send marketing to a minor’s personal email or phone. Program communications go to the parent or guardian, or to both parent and athlete together.
- The parent or guardian may review, correct or request deletion of their child’s information at any time by emailing [PRIVACY EMAIL].
5. Who we share information with
College coaches and programs. This is the core of the service. By enrolling, you authorize us to send the athlete’s name, contact details, academic information, performance metrics, video and competition schedule to college coaches and recruiting staff. This is deliberate and ongoing, and it is what you are paying us to do. You can withdraw that authorization in writing at any time, but doing so ends our ability to deliver the service.
Recruiting platforms. We build and maintain a profile for each athlete on SportsRecruits, which operates under its own terms and privacy policy. Information on that profile is visible to college coaches using the platform.
Public promotion. We promote athletes on Instagram, Facebook, YouTube and X, and on this website. Posts may include the athlete’s name, photo, video, metrics and commitment news. See section 6.
Service providers. Our website host, form processing, email, payment processing and accounting providers receive only what they need to perform their function.
Legal requirements. We disclose information if required by law, subpoena or court order, or to protect someone’s safety.
We do not sell personal information, and we do not share it with advertisers or data brokers.
6. Name, image and likeness
Promotion of the athlete is part of the service. We ask for a signed media release covering the athlete’s name, photograph, video and performance metrics, for use in recruiting communications, on this website and on our social media. A parent or guardian may decline promotional use, or withdraw it later, without affecting the rest of the program — email [PRIVACY EMAIL] and we will stop new use and remove existing material where we control it. Content already reposted or downloaded by third parties may be beyond our reach.
7. How long we keep it
We keep enrollment and recruiting records for the length of the program and for [RETENTION PERIOD, e.g. three years] afterward, which lets us respond to a coach’s question about a former athlete and keeps the Hall of Fame accurate. Financial records are kept as long as tax and accounting rules require. You may request earlier deletion under section 8.
8. Your rights
You may ask us to provide a copy of the information we hold about your family, correct anything inaccurate, delete information (subject to records we must keep by law), or stop promotional use of the athlete’s name and likeness. Email [PRIVACY EMAIL] and we will respond within [30] days. Depending on your state of residence — including Virginia, Maryland and other states with comprehensive privacy laws — you may have additional rights, and you may appeal a decision we make about your request by replying to our response.
9. Security
We use reputable providers, limit access to family information to staff who need it, and require encrypted connections to this website. No system is perfectly secure, and we cannot guarantee against every risk.
10. Cookies
This site sets no advertising or tracking cookies. If we add analytics later, we will update this section and identify the provider before turning it on.
11. Changes
If we change this policy we will update the effective date above, and for material changes affecting how we share athlete information, we will notify enrolled families directly by email.
12. Contact
[LEGAL ENTITY NAME] · [BUSINESS ADDRESS] · [PRIVACY EMAIL] · [PHONE]